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Privacy Policy

​​Who We Are

The Relationship Space provides professional life and relationship coaching including one-to-one, couples, group, and Talking Circle sessions.

Data Controller: The Relationship Space
Email: therelationshipspacecoaching@gmail.com
Address: Available on request

We are committed to protecting your privacy and handling your data with transparency, care, and integrity.

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What Personal Data We Collect

We collect information necessary to provide coaching and manage our relationship with you, including:

  • Contact details: name, email, phone number.

  • Session details: dates, attendance, session notes.

  • Personal context: information you choose to share in sessions about relationships or wellbeing.

  • Payment information: processed securely through Wix (we do not store card details).

  • Communications: emails or messages related to bookings and coaching.

Some of this information may include special category data (sensitive personal data) shared voluntarily during sessions.

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How We Collect Data

  • Through website contact forms or booking forms.

  • During in-person sessions.

  • Via email (Gmail) for communication and scheduling.

  • Through Wix’s secure payment and booking systems.

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Why We Process Your Data (Lawful Basis)

Your data is processed under these lawful bases:

  • Contract: to deliver agreed coaching services.

  • Consent: for recording sessions or collecting sensitive information.

  • Legitimate interests: to manage operations, communications, and bookings.

  • Legal obligation: to meet record-keeping or safeguarding duties.

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How We Store and Protect Your Data

  • Paper notes are stored securely in a locked cabinet.

  • Digital records are stored on a password-protected device.

  • Emails are managed via secure Gmail (with two-factor authentication).

  • Wix provides GDPR-compliant hosting, booking, and payment systems.

  • Session recordings (if taken) are stored separately and deleted when no longer required.

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We regularly review our systems to ensure your data remains secure.

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How Long We Keep Your Data

Client records and session notes are retained for 7 years after the end of coaching, following professional guidance.
After this period, records are securely destroyed or anonymised.

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Sharing Your Data

Your data is confidential and will only be shared:

  • With your explicit consent,

  • If required by law (e.g. safeguarding concerns or court orders), or

  • With trusted service providers (e.g. Wix, Google) who meet GDPR standards.

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We never sell your information or share it for marketing.

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Your Rights Under UK GDPR

You have the right to:

  • Access your data.

  • Request correction or deletion.

  • Withdraw consent.

  • Object to or restrict processing.

  • Request data portability.

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To exercise your rights, contact us via the email above.


If you are dissatisfied, you can contact the Information Commissioner’s Office (ICO): https://ico.org.uk

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Cookies and Website Tracking

Our Wix site uses cookies to enable functionality (e.g. booking, payments) and collect anonymous analytics.
You can adjust cookie preferences in your browser settings at any time.

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Policy Updates

This Privacy Policy is reviewed annually or when required by law. The latest version will always be published on our website.

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Contact Us

The Relationship Space
Email: therelationshipspacecoaching@gmail.com
Address: Available on request

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Cookie Policy

Our site uses cookies to:

  • Enable essential features like booking and payments.

  • Collect anonymous analytics to improve website performance.


You can change cookie settings at any time through your browser.

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